Wedding Budget & Vendor Tracker

What you get

A five-sheet Excel workbook that covers every financial and logistical layer of wedding planning, from initial budget allocation through honeymoon travel costs. Built entirely on standard Excel functions, it opens without plugins, macros, or compatibility issues in any recent version of Excel or Google Sheets. Every formula is visible and editable, so you stay in control of your own numbers.

Who it's for

Couples planning a wedding with a budget between $15,000 and $80,000 who want a single organized file instead of scattered notes, inbox threads, and half-finished spreadsheets. This is the right purchase the moment you have a target number and need a system to track how every dollar gets allocated and spent.

What's inside

• Budget Overview — side-by-side view of allocated versus actual spend across every category, with automatic warnings when any category exceeds its assigned amount
• Vendor Tracker — records each vendor's deposit paid and balance still due, rolling both figures into a live total that reflects your real committed spend
• Guest List with RSVP and Meal Selection — formula-driven tallies that count confirmed guests and each meal option as responses come in, with no manual updating required
• Day-of Timeline — a minute-by-minute schedule your coordinator, venue contact, and vendors can all reference from a single source
• Honeymoon Budget — a dedicated sheet for post-wedding travel so those costs stay organized and separate from the event itself

How to use it

Open the file directly in Microsoft Excel or upload it to Google Sheets. Enter your total budget in the Budget Overview and assign an amount to each spending category. From there, add vendors to the Vendor Tracker, log RSVPs on the Guest List, and fill in the Day-of Timeline as your plans solidify. The formulas run continuously, so your totals, balances, and over-budget alerts stay current as you work.