What you get
Wedding Planning OS is a structured Notion workspace built around six pages and five interconnected databases. It centralizes every planning workstream — budget, vendors, guests, tasks, and day-of logistics — into a single, navigable system both partners can use together from first deposit to final thank-you card.
Who it's for
This template is for engaged couples who have 6 to 18 months before their wedding date and want a clear system in place before the vendor calls start. It suits planners and non-planners alike: one person can own the logistics while the other tracks the guest list, and both stay aligned without a spreadsheet buried in someone's downloads folder.
What's inside
- Master Timeline — a month-by-month planning calendar that maps every decision and deadline from engagement through honeymoon departure
- Budget Overview page with line-item database — category-by-category cost guidance paired with a live database tracking actual spend against estimates
- Vendor database — stores quotes, contracts, contact details, and booking status for every vendor in one filtered, sortable view
- Vendor research checklist — a structured vetting guide covering the questions to ask before signing with any photographer, caterer, or venue
- Guest list database — tracks RSVPs, meal selections, dietary restrictions, and plus-ones with filterable views for seating and catering counts
- Task database by planning phase — assigns to-dos to engagement, pre-wedding, and week-of phases so nothing falls through between planning sessions
- Day-of run-of-show template — a detailed, time-blocked schedule covering vendor arrivals, ceremony cues, reception transitions, and end-of-night logistics
- Post-wedding tasks page — a checklist for thank-you cards, vendor reviews, name changes, and final payments after the celebration ends
How to use it
After purchase, you receive a Notion template link. Open it in any browser, click Duplicate to add the workspace to your Notion account, and begin filling in your details — no prior Notion experience required. Start with the Master Timeline to orient yourself, then work through each database as your planning progresses.